How to Use FineReader to Convert Printed Documents into Digital Text
Introduction
In today’s digital age, converting printed documents into digital text is essential for preserving valuable information and making IT easily searchable. ABBYY FineReader is a powerful OCR (optical character recognition) software that can convert scanned documents and images into editable, searchable, and shareable files. This article will guide you through the steps of using FineReader to convert your printed documents into digital text.
Step 1: Installing and Launching FineReader
To get started, download and install ABBYY FineReader on your computer. Once installed, launch the software.
Step 2: Choose and Load the Printed Document
Choose the printed document that you want to convert into digital text. FineReader supports various formats, including PDF, JPG, TIFF, and more. Click on the “Open” button and browse your files to select the document for conversion.
Step 3: Adjust the Document Settings
Before the actual conversion, you might need to adjust the document settings to ensure accurate conversion results. FineReader allows you to select the language of the document, choose between automatic or manual recognition modes, and adjust other parameters related to layout and formatting.
Step 4: Start the Conversion
Once you’re satisfied with the document settings, click on the “Recognize” or “Convert” button to commence the conversion process. FineReader will analyze the document and extract the text and images.
Step 5: Review and Edit the Output
After the conversion is complete, FineReader will display the converted document. Now, IT‘s time to review the output and make any necessary edits. FineReader provides a user-friendly interface with various editing tools to modify the text, correct errors, and adjust formatting.
Step 6: Save the Converted Document
Once you are satisfied with the edits, click on the “Save” button to save the converted document. FineReader offers different output formats like DOCX, XLSX, PDF, and more. Choose the format that best suits your requirements and save the file to your desired location.
Conclusion
ABBYY FineReader is an excellent tool for converting printed documents into digital text. With its powerful OCR technology and user-friendly interface, you can easily digitize your printed materials, making them searchable and editable. Whether you need to convert books, invoices, or any other printed documents, FineReader ensures accurate and efficient conversion.
Frequently Asked Questions (FAQs)
Q: Can FineReader convert handwritten documents?
A: FineReader is primarily designed for converting printed, typewritten or machine-printed text. While IT can recognize some handwritten text, the accuracy may vary depending on the legibility of the handwriting.
Q: Can FineReader retain the original layout and formatting of the document?
A: Yes, FineReader can preserve the original layout and formatting of the printed document. However, if the document has complex formatting or multiple columns, manual adjustments might be required.
Q: Is FineReader compatible with all operating systems?
A: FineReader is compatible with both Windows and Mac operating systems. Make sure to check the system requirements before installation.
Q: Can FineReader convert documents written in multiple languages?
A: Yes, FineReader supports multilingual documents and can recognize text in various languages. You can choose the specific language while adjusting the document settings.
By following the above steps, you can harness the power of ABBYY FineReader to convert your printed documents into digital text effortlessly. This versatile software will streamline your document management tasks, enhance accessibility, and improve productivity.
